• Bottomline
  • $54,140.00 -83,310.00/year*
  • Portsmouth , NH
  • Advertising/Marketing/Public Relations
  • Full-Time
  • 125 Aviation Ave

Position Summary:

The Administrative Coordinator will support many areas of the business, specifically executives and operations. Manage administrative activities required to maximize efficiency and effectiveness of the business. This role will be intimately familiar with multiple applications including, but not limited to: T&E applications, Webex, conference room video systems, printers, and MS Office suite

Essential Job Functions:

This role plays a critical part in supporting the success of management and functional teams by maximizing productivity across the business. The ideal candidate will focus on meeting deadlines, coordinating meetings, assist with all activities needed for customer on sites and oversight of Portsmouth and South Portland offices as needed. Support of the South Portland office will likely entail travel at times to support office needs.

Areas of responsibility may include:

  • Executive support T&EEvents planningAd hoc printing, booking conferences, IT assistanceClient meeting supportCalendar maintenance and management
  • Team Support Ad hoc printing, booking conference, IT assistanceBindingOrdering cateringClient meeting supportOn site preparation effortsDeal tracker printing and distribution
  • Quarterly Initiatives Marketing support- Gathering contact information for newsletter distributionAudit support- support gathering artifacts for security team audits New Hire Training support- Assisting with printing, scheduling meetings, catering, binding, and booking conference rooms.Compliance Training
  • IT/Facilities Liaison Ticket management and conference managementConference room setup and FacilitationNew hire on-board supportSystem overview for new hires
  • Required Skills:

  • Ability to juggle multiple tasks at one time.
  • Highly knowledgeable on business processes, systems and supporting teams.
  • Highly organized and detail oriented.
  • Proven efficiency with process improvement and time management
  • Understands sense of urgency when requests are made that have specific deadlines or deliverables.
  • Strong project management skills required
  • Education and Experience:

  • At least 1 -2 years of proven related work experience
  • Bachelors Degree preferred
  • About Bottomline Technologies:

    The ability to pay and get paid is critical for every business. Business payments are inherently complex and getting more so every day, making it difficult for organizations to create a business payments strategy that helps them be successful.

    Bottomline Technologies (NASDAQ: EPAY), an innovator in business payment automation technology helps make complex business payments simple, smart and secure.

    The proof of our success lies in the fact that Bottomlines solutions are being used by thousands of companies in 92 countries.

    At Bottomline we are a passionate, growing market leader, and our first priority is delighting our customers. Every individual in our organization and everything we do connects back to the customer, helping them grow their business and win in their markets. We share ideas, innovate together and support each other personally and professionally.

    Our exciting and compelling business strategy coupled with our focus on the customer, along with our strong culture of collaboration is what ensures we are winning in our market and are consistently recognized as a Best Place to Work.

    We take corporate social responsibility seriously, which is evident in our ongoing commitment to sustainability and charitable giving.

    Bottomline Technologies is a participating employer in the Employment Verification (E-Verify) program EOE/AA/M/F/V/D/E-Verify Employer.

    Bottomline Technologies is an Equal Employment Opportunity and Affirmative Action Employer.

    * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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