• Clarion UX
  • $34,705.00 -62,950.00/year*
  • Tulsa, OK
  • Advertising/Marketing/Public Relations
  • Full-Time
  • 8333 S 87th E Ave S

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Clarion Energy, a division of Clarion UX, is a rapidly growing events and media company with a long history of success throughout the world. If you are looking to advance your career working among forward-thinking professionals in a fast-paced, entrepreneurial environment built on service and excellence, Clarion Energy could be the right place for you.

Our North American Energy Group is looking to expand its event staff and support department in our Tulsa, Oklahoma, office. We are seeking a Conference Coordinatorto join the veteran Clarion North American Energy support team to assist the event and sales team for our POWERGEN International event. To be successful in a show support role with the Clarion Energy team, the candidate must be a self-motivated individual who is interested in working on the conference/content side of B2B events. The Conference Coordinatorwill be responsible for working with the conference managers and content managers to help plan and manage event program content for the North American Energy group.

In general, the Conference Coordinatoris accountable to:

  • Assist conference managers as directed with logistical, administration, and coordination of assigned shows
  • Coordinated various tasks including keynote, panel discussions, paper sessions, and advisory committee meeting planning
  • Knowledge in hub presentations, call abstracts, paper submissions, collection of speakers papers and presentations for display on the website for archiving
  • Managing conference sections of events website on (A2Z), audio visual, co-located activities (i.e., technical tours, holding co-located organization meeting)
  • Manage conference-related room assignments, conference-related room sets, speaker tent signs, speaker breakfast and room counts
  • Assist in on-site conference desk, on-site speaker ready room, and coordination of the gathering of conference-related materials for marketing (must provide accurate, complete, well written materials)
  • Audit the speaker list against registration and pushing speakers to register and collect speaker agreements and bylaws
  • Daily use of A2Z
  • Cooperate and communicate with peers and conference managers to facilitate and maintain a team approach in the production of all events
  • Serve as the point of contact with speakers with regards to logistics of events
  • Gather and enter complete contact information into A2Z
  • Provide the editorial, marketing and sales teams information and reports extracted from A2Z software
  • Communicate early and often with conference program participants as requested by conference managers
  • Communicate all information and reminders regarding deadlines and engage management when deadlines are not met
  • What s Required to Succeed as the Conference Coordinator:

  • A minimum of 2 years of sales support experience
  • Ability to effectively organize and execute a variety of projects and activities simultaneously
  • Excellent written and oral communication and relationship building skills
  • Strong customer focus; friendly and personable demeanor
  • Must have a proactive approach to work
  • Strong self-starter and confident and persuasive presenter of information
  • Must be flexible and thrive in a team-oriented, entrepreneurial environment
  • Must be creative; offers a fresh prospective and new ideas; ability to think outside of the box; be open to change and continuous improvement; be positive and solution-oriented; be a team player
  • Computer savvy and proficient in Microsoft office suite, especially Word, Excel, Outlook, PowerPoint, and Teams.
  • Experience with Salesforce is a plus
  • What Clarion UX Offers You:

  • Competitive Pay because we want the best candidates
  • Professional Growth because Clarion UX invests in its employees
  • Recognition and Reward because outstanding performance is encouraged and expected
  • Medical, dental, basic life & long term disability insurance covered 100% by Clarion UX and a full benefits package, including vision and voluntary life insurance, FSA & short term disability because we should all take care of ourselves
  • 401(k) Plan with generous company match because you should plan for your future
  • Paid Time Off & Company-paid Holidays so you have time to both work and play hard
  • Fun, supportive and energetic workplace because we respect each other s ideas and success
  • Clarion UX is proud to be an equal opportunity workplace

    * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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