Clarion Energy, a division of Clarion UX, is a rapidly growing events and media company with a long history of success throughout the world. If you are looking to advance your career working among forward-thinking professionals in a fast-paced, entrepreneurial environment built on service and excellence, Clarion Energy could be the right place for you.
Our North American Energy Group is looking to expand its event staff and support department in our Tulsa, Oklahoma, office. We are seeking a Conference Coordinatorto join the veteran Clarion North American Energy support team to assist the event and sales team for our POWERGEN International event. To be successful in a show support role with the Clarion Energy team, the candidate must be a self-motivated individual who is interested in working on the conference/content side of B2B events. The Conference Coordinatorwill be responsible for working with the conference managers and content managers to help plan and manage event program content for the North American Energy group.
In general, the Conference Coordinatoris accountable to:Assist conference managers as directed with logistical, administration, and coordination of assigned showsCoordinated various tasks including keynote, panel discussions, paper sessions, and advisory committee meeting planningKnowledge in hub presentations, call abstracts, paper submissions, collection of speakers papers and presentations for display on the website for archivingManaging conference sections of events website on (A2Z), audio visual, co-located activities (i.e., technical tours, holding co-located organization meeting)Manage conference-related room assignments, conference-related room sets, speaker tent signs, speaker breakfast and room countsAssist in on-site conference desk, on-site speaker ready room, and coordination of the gathering of conference-related materials for marketing (must provide accurate, complete, well written materials)Audit the speaker list against registration and pushing speakers to register and collect speaker agreements and bylawsDaily use of A2ZCooperate and communicate with peers and conference managers to facilitate and maintain a team approach in the production of all eventsServe as the point of contact with speakers with regards to logistics of eventsGather and enter complete contact information into A2ZProvide the editorial, marketing and sales teams information and reports extracted from A2Z softwareCommunicate early and often with conference program participants as requested by conference managersCommunicate all information and reminders regarding deadlines and engage management when deadlines are not met
What s Required to Succeed as the Conference Coordinator:A minimum of 2 years of sales support experienceAbility to effectively organize and execute a variety of projects and activities simultaneouslyExcellent written and oral communication and relationship building skillsStrong customer focus; friendly and personable demeanorMust have a proactive approach to workStrong self-starter and confident and persuasive presenter of informationMust be flexible and thrive in a team-oriented, entrepreneurial environmentMust be creative; offers a fresh prospective and new ideas; ability to think outside of the box; be open to change and continuous improvement; be positive and solution-oriented; be a team playerComputer savvy and proficient in Microsoft office suite, especially Word, Excel, Outlook, PowerPoint, and Teams.Experience with Salesforce is a plus
What Clarion UX Offers You:Competitive Pay because we want the best candidatesProfessional Growth because Clarion UX invests in its employeesRecognition and Reward because outstanding performance is encouraged and expectedMedical, dental, basic life & long term disability insurance covered 100% by Clarion UX and a full benefits package, including vision and voluntary life insurance, FSA & short term disability because we should all take care of ourselves401(k) Plan with generous company match because you should plan for your futurePaid Time Off & Company-paid Holidays so you have time to both work and play hardFun, supportive and energetic workplace because we respect each other s ideas and success
Clarion UX is proud to be an equal opportunity workplace